User Guide

Testing Transfers
2. One to Many (Multiple) Transfers
 

Transactions with 1 Transfer
Transactions with 2 (or more) Transfers
Transactions with Transfers when Bank Accounts have Date Range Protection 
More tests with Transfers

Set up the following test transactions and learn how Bank Genie deals with Multiple Transfers
 

Transaction TR2
Adding a transaction which has 2 Transfers

Tutorial Instructions

• Start BS421 and open Account A
• ADD a Credit transaction with:
  Transaction Ref: TR2
  Transaction Date= 22 Jan 2010
  Transaction Amount= 100
  Click Split button (to create a second element)
  Transfer 70 from Bank A to Bank B in element 1
  Transfer 30 from Bank A to Bank C in element 2
• NO Protected Date range in Banks A, B or C
  
  Add the transaction
  Return to screen BS421S01
   

NOTE 1
This is an allowable transaction in Bank Genie
This example allows two transfers.
You can add more if you wish.

NOTE 2
Note that in this type of transaction we create a Credit transaction to receive multiple transfers from other accounts.
We shall refer to this as a Multi-transfer transaction
The reverse situation is also possible, but an unlikely case.

NOTE 3
Bank Genie will NOT allow you to create 2 transfers to or from the same Bank within one transaction.
Try this when creating a transaction like TR2
a) Transfer 70 from Bank A to Bank B in element 1
then
b) TRY to Transfer 30 from Bank A to Bank B (again!) in element 2
A dialog box will appear.
The second Transfer to B will not be permitted.
 

Editing Multiple Transfer transactions

The rules described in the Simple Transfers section apply to Multiple Transfers.
The rules cover the events when Statements holding the transactions are:

• Reconciled
• Protected by Date Range Protection
• Protected by Password Security
   

Editing Side A of a Multiple Transfer
You can Add another Transfer to Bank A

You are permitted to add another transfer to Bank A.
You can add as many transfers as you wish, provided you start by editing the transaction in Bank A.
 

Editing Side A of a Multiple Transfer
You can change:

• the Transaction Reference (or Cheque No)
  Transaction references do NOT have to be identical on the sides of a multiple transfer
• the Bank date
  Transaction references do NOT have to be identical on the sides of a multiple transfer. In reality they seldom are.
• the (total) transaction amount -this must be the total of the Transfers to B and C
• the Transfer amount to B
• the Transfer amount to C
• the transaction date
• the Transaction details text field
• the Notes related to this transaction on side A

Editing Side A of a Multiple Transfer
Side B of the Transfer is reconciled

• you cannot change the value of the Transfer amount to B
• you can change the value of the Transfer amount to C (and/or D)
• you can change the total Transaction amount - this must be the total of the Transfers to B and C (and D if 3 way transfer)

Editing Side A of a Multiple Transfer
You can Add a NON Transfer split element to Bank A
This is an improbable event, but the software allows it.

Editing side B of a Multiple Transfer
You can change:

• the Transaction Reference (or Cheque No)
  Transaction references do NOT have to be identical on the sides of a multiple transfer
• the Bank Date
  Transaction references do NOT have to be identical on the sides of a multiple transfer
• the (total) transaction amount
• the transfer amount to A
• the Transaction details text field
• the Notes related to this transaction on side A
   

Editing side B of a Multiple Transfer
You can NOT change:

• You cannot change the Transaction date when editing any one of the OTHER sides of a multiple transfer.
  Transaction dates for all transactions linked in a multiple transfer must be identical.
  When you edit from side B, the software does not allow updating through Bank A to get to the transaction in Bank C
  Thus, if you need to change the Transaction date in a One to Many transfer, you must view Bank A transactions and edit the transaction from that side (the “One” side of the “One to Many” transaction)
   

Editing side B of a Multiple Transfer
You cannot add a Transfer to the OTHER side (Bank B)
This would be a One to Many to Many situation

• Edit TR2 (created above)

In screen BS421S01, click (Bank) Select and click on Bank B
Edit transaction TR2 (in Bank B)
In screen BS421S03, click Split
Select the new Element and click Edit
In screen BS421S11change category to TRANSFER
In the Banks pop-up select Bank D
Dialog box appears saying:
You cannot add another Transfer to this Transaction
The OTHER transfer is linked to a Multi-transfer transaction
Click Cancel

Editing Side B of a Multiple Transfer
You can Add a NON Transfer split element to Bank B.
This is an improbable event, but the software allows it.

In screen BS421S01, select and display transactions for Bank B
Edit transaction TR2 (in Bank B)
In screen BS421S03, click Split
Now you have two elements for the transaction.
Edit and set up the values below
Case A

• Transaction Amount= 90 (was 70)
• Element 1 (The Transfer) = 70 (no change)
• Element 2= 20 (Any Category, but NOT TRANSFER)

When you save changes:

• Transaction is changed succesfully.
• The transfer amount will be unchanged in A (at 70)

Case B

• Transaction amount= 70 (no change)
• Element 1 (The Transfer)= 50 (was 70)
• Element 2= 20  (Any Category, but NOT TRANSFER)

When you save changes:

• the transfer amount will be changed to the same value (50) in Bank A
• The total Transaction amount in Bank A will be changed due to the change to the transfer element
  The Transaction amount will always be the sum of the individual

Deleting a Multiple Transfer
You can delete a multiple transfer if you start in Bank A

To delete a Multiple Transfer (e.g. A to B,C and D)

• view the transactions in Bank A
• doubleclick to edit the multiple transfer transaction
• In BS421S11, click the Delete button

Options are presented on how to deal with the matching Transfer in the OTHER Banks - B, C and D

1. Delete (not offered if reconciled)
2. Do not delete - Break the Transfer link
3. Cancel

Option 1 - Delete
This will:

• delete the Transfer transactions in Banks B, C and D
• delete the transaction in A

Option 2 -Do not delete - Break the Transfer link
This will:

• keep the transactions in B C and D
• change the category in B C and D to BROKEN XFR
• delete the transaction in A
   

Deleting one side of a Multiple Transfer
To delete side B, you can start in Bank A OR Bank B
Case A - Starting in Bank A

• view the transactions in Bank A
• edit the multiple transfer transaction
• in screen BS421S03, reduce the total transaction amount by the amount of the Transfer to B (its going to be deleted)
• click on the Transfer element for Bank B
• click Edit button
• in screen BS421S11, click the Delete button

If not protected, options are presented on how to deal with the matching Transfer in Bank B

1. Delete (not offered if reconciled)
2. Do not delete - Break the Transfer link
3. Cancel

Option 1 - Delete
This will:

• delete the Transfer transaction in Bank B
• delete the transfer to B in A

Option 2 - Do not delete - Break the Transfer link
This will:

• keep the transaction in B
• change the category in B to BROKEN XFR
• delete the transfer to B in A

After choosing an option in BS421S11, click the Delete button
and continue with the delete operation
 

Deleting one side of a Multiple Transfer
To delete side B, you can start in Bank A OR Bank B
Case B - Starting in Bank B

• view the transactions in Bank B
• edit the multiple transfer transaction
• in screen BS421S03, click the Delete button
• screen BS421S18 appears

If not protected, options are presented on how to deal with the matching Transfer in Bank A

1. Delete (not offered if reconciled)
2. Do not delete - Break the Transfer link
3. Cancel

Choosing Option 1 - Delete
This will:

• delete the Transfer transaction in B
• delete the transfer to B in A
• automatically change the total transaction amount in A
  (by subtracting the transfer amount to B)

Choosing Option 2 - Do not delete - Break the Transfer link
This will:

• keep the transaction in B
• change the category in B to BROKEN XFR
• delete the transfer to B in A
• automatically change the transaction amount in A
  (by subtracting the transfer amount to B)
   

Choose an option and click the Delete button