User Guide
Testing Transfers 2. One to Many (Multiple) Transfers
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Transactions with 1 Transfer Transactions with 2 (or more) Transfers Transactions with Transfers when Bank Accounts have Date Range Protection More tests with Transfers
Set up the following test transactions and learn how Bank Genie deals with Multiple Transfers
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Transaction TR2 Adding a transaction which has 2 Transfers
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Tutorial Instructions
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- Start BS421 and open Account A
- ADD a Credit
transaction with:
Transaction Ref: TR2 Transaction Date= 22 Jan 2010 Transaction Amount= 100 Click Split button (to create a second element) Transfer 70 from Bank A to Bank B in element 1 Transfer 30 from Bank A to Bank C in element 2
- NO Protected Date range in Banks A, B or C
Add the transaction Return to screen BS421S01
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NOTE 1 This is an allowable transaction in Bank Genie This example allows two transfers. You can add more if you
wish.
NOTE 2 Note that in this type of transaction we create a Credit transaction to
receive
multiple transfers from other accounts. We shall refer to this as a Multi-transfer transaction The reverse situation is also possible, but an unlikely case.
NOTE 3 Bank Genie will
NOT allow you to create 2 transfers to or from the same Bank
within one transaction. Try this when creating a transaction like TR2 a) Transfer 70 from Bank A to Bank B in element 1 then b) TRY to Transfer 30 from Bank A to Bank B (again!) in element 2 A dialog box will appear. The second Transfer to B will not be permitted.
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Editing Multiple Transfer transactions
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The rules described in the Simple Transfers section apply to Multiple Transfers. The rules cover the events when Statements holding the transactions are:
- Reconciled
- Protected by Date Range Protection
- Protected by Password Security
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Editing Side A of a Multiple Transfer You can Add another Transfer to Bank A
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You are permitted to add another transfer to Bank A. You can add as many transfers as you wish, provided you start by editing the
transaction in Bank A.
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Editing Side A of a Multiple Transfer You can change:
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- the Transaction Reference (or Cheque No)
Transaction references do NOT have to be identical on the sides of a multiple transfer
- the Bank date
Transaction references do NOT have to be identical on the sides of a multiple transfer. In reality they seldom are.
- the (total) transaction amount -this must be the total of the Transfers to B and C
- the Transfer amount to B
- the Transfer amount to C
- the transaction date
- the Transaction details text field
- the Notes related to this transaction on side A
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Editing Side A of a Multiple Transfer Side B of the Transfer is reconciled
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- you cannot change the value of the Transfer amount to B
- you can change the value of the Transfer amount to C (and/or D)
- you can change the total Transaction amount - this must be the total of the Transfers to B and C (and D if 3 way transfer)
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Editing Side A of a Multiple Transfer You can Add a NON Transfer split element to Bank A This is an improbable event, but the software allows it.
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Editing side B of a Multiple Transfer You can change:
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- the Transaction Reference (or Cheque No)
Transaction references do NOT have to be identical on the sides of a multiple transfer
- the Bank Date
Transaction references do NOT have to be identical on the sides of a multiple transfer
- the (total) transaction amount
- the transfer amount to A
- the Transaction details text field
- the Notes related to this transaction on side A
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Editing side B of a Multiple Transfer You can NOT change:
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- You cannot
change the Transaction date when editing any one of the OTHER sides of a multiple transfer.
Transaction dates for all transactions linked in a multiple transfer must be identical. When you edit from side B, the software does not allow updating through Bank A to get to the transaction in Bank C Thus, if you need to change the Transaction date in a One to Many transfer, you must view Bank A transactions and edit the transaction from that side (the “One” side of the “One to Many” transaction)
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Editing side B of a Multiple Transfer You cannot add a Transfer to the OTHER side (Bank B) This would be a One to Many to Many situation
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In screen BS421S01, click (Bank) Select and click on Bank B Edit transaction TR2 (in Bank B) In
screen BS421S03, click Split Select the new Element and click Edit In screen BS421S11change category to TRANSFER In the Banks pop-up select Bank
D Dialog box appears saying: You cannot add another Transfer to this Transaction The OTHER transfer is linked to a Multi-transfer transaction Click Cancel
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Editing Side B of a Multiple Transfer You can Add a NON Transfer split element to Bank B. This is an improbable event, but the software allows it.
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In screen BS421S01, select and display transactions for Bank B Edit transaction TR2 (in Bank B) In screen BS421S03, click Split Now you have two elements
for the transaction. Edit and set up the values below Case A
- Transaction Amount= 90 (was 70)
- Element 1 (The Transfer) = 70 (no change)
- Element 2= 20 (Any Category, but NOT TRANSFER)
When you save changes:
- Transaction is changed succesfully.
- The transfer amount will be unchanged in A (at 70)
Case B
- Transaction amount= 70 (no change)
- Element 1 (The Transfer)= 50 (was 70)
- Element 2= 20 (Any Category, but NOT TRANSFER)
When you save changes:
- the transfer amount will be changed to the same value (50) in Bank A
- The total Transaction amount in Bank A will be changed due to the change to the transfer element
The Transaction amount will
always be the sum of the individual
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Deleting a Multiple Transfer You can delete a multiple transfer if you start in Bank A
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To delete a Multiple Transfer (e.g. A to B,C and D)
- view the transactions in Bank A
- doubleclick to edit the multiple transfer transaction
- In BS421S11, click the Delete button
Options are presented on how to deal with the matching Transfer in the OTHER Banks - B, C and D
- Delete (not offered if reconciled)
- Do not delete - Break the Transfer link
- Cancel
Option 1 - Delete This will:
- delete the Transfer transactions in Banks B, C and D
- delete the transaction in A
Option 2 -Do not delete - Break the Transfer link This will:
- keep the transactions in B C and D
- change the category in B C and D to BROKEN XFR
- delete the transaction in A
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Deleting one side of a Multiple Transfer To delete side B, you can start in Bank A OR Bank B Case A - Starting in Bank A
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- view the transactions in Bank A
- edit the multiple transfer transaction
- in screen BS421S03, reduce the total transaction amount by the amount of the Transfer to B (its going to be deleted)
- click on the Transfer element for Bank B
- click Edit button
- in screen BS421S11, click the Delete button
If not protected, options are presented on how to deal with the matching Transfer in Bank B
- Delete (not offered if reconciled)
- Do not delete - Break the Transfer link
- Cancel
Option 1 - Delete This will:
- delete the Transfer transaction in Bank B
- delete the transfer to B in A
Option 2 - Do not delete - Break the Transfer link This will:
- keep the transaction in B
- change the category in B to BROKEN XFR
- delete the transfer to B in A
After choosing an option in BS421S11, click the Delete button and continue with the delete operation
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Deleting one side of a Multiple Transfer To delete side B, you can start in Bank A OR Bank B Case B - Starting in Bank B
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- view the transactions in Bank B
- edit the multiple transfer transaction
- in screen BS421S03, click the Delete button
- screen BS421S18 appears
If not protected, options are presented on how to deal with the matching Transfer in Bank A
- Delete (not offered if reconciled)
- Do not delete - Break the Transfer link
- Cancel
Choosing Option 1 - Delete This will:
- delete the Transfer transaction in B
- delete the transfer to B in A
- automatically change the total transaction amount in A
(by subtracting the transfer amount to B)
Choosing Option 2 - Do not delete - Break the Transfer link This will:
- keep the transaction in B
- change the category in B to BROKEN XFR
- delete the transfer to B in A
- automatically change the transaction amount in A
(by subtracting the transfer amount to B)
Choose an option and click the Delete button
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